Executive Assistant - (4) Positions

Executive Assistant - 4 Positions Kenya Tea Development Agency MS Ltd Position Overview We are seeking four Executive Assistants to join our team and provide essential administrative and operational support to the office of the Group Company Secretary. In this role, you will be the backbone of executive operations, managing schedules, correspondence, and office coordination while maintaining the highest standards of professionalism and confidentiality. You may also supervise junior clerical staff as needed. Key Responsibilities You will handle a wide range of administrative functions including document preparation, data entry, formatting, and information management. Your duties will encompass managing the executive's calendar by coordinating meetings, conferences, teleconferences, and travel arrangements. You will serve as a first point of contact, welcoming guests and handling both in-person and telephone inquiries with professionalism. Research and information gathering will be part of your daily work, including the preparation of statistical reports and the analysis of business data. You will maintain office efficiency through inter-departmental liaison and coordination, while ensuring all confidential information and company documentation remains secure. Board and committee meeting preparation—including agenda compilation and arrangements—will fall within your purview. Additional responsibilities include managing office supply inventory, maintaining filing and retrieval systems for easy information access, conducting database backups for security, and following up on action items with timely reminders. You will also transcribe meeting discussions, produce correspondence on behalf of the Group Company Secretary, and perform general clerical duties to ensure seamless office operations. Required Qualifications and Experience You must hold a Bachelor's degree in Business, Social Sciences, or a closely related field. A minimum of five years of relevant executive or administrative experience is essential. Proficiency with MS Office packages is mandatory. Beyond formal credentials, you must demonstrate unwavering integrity and ethical standards. You should be capable of working independently with minimal supervision while also collaborating effectively as a team member. Strong multitasking abilities and the capacity to perform under pressure are critical, as is your commitment to operational excellence. Excellent written and verbal communication skills are non-negotiable. You must be flexible, adaptable to changing priorities, willing to learn continuously, and capable of working varied hours when necessary to meet organizational goals. Problem-solving skills supported by business acumen will strengthen your candidacy.